08 Feb Business plan 2018-2019
In this policy plan the objectives of our foundation are translated into work goals and activities
The use of ICT is very important in the development of young people in South Africa. Good ICT education and the use of educational software are essential for their future prospects and quality of life. The charitable Foundation “Computers for Africa” is a non-profit non-governmental organization located in the Rotterdam area, the Netherlands. The organization is funded by volunteer donations and contributions. Computers for Africa is dedicated to support initiatives that enable talented youths from impoverished backgrounds to develop into the leaders of the next generation with the aid of further education. In this respect the foundation is:
- Collecting surplus computers and peripherals in the Netherlands and Belgium, provide them with the necessary software, and make them available to no fee schools in collaboration with the South African Bitou Foundation, and the KILT Foundation (both located in the Western Cape province of South Africa).
- Setting up computer rooms in the no fee schools and long-term supervision of schools for maintenance, support and training of teachers.
- Helping children and the no fee schools with their education and to offer a better future perspective.
The entire logistics process is sponsored. We try to convince as many large organizations as possible that donating computers to our foundation will benefit the development of children from impoverished backgrounds in South Africa. Through the IT Donations foundation, the equipment is disposed of in a sustainable and responsible way. The proceeds will benefit the goal of the foundation entirely. With special actions we ask attention for the activities of the foundation.
Computer for Africa acts altruistically. The foundation’s funds are only used for statutory objects. In accordance with the rules of a foundation with PBO/ANBI status, the balance sheet and the statement of income and expenditure (with explanatory notes and an overview of the intended expenditures) are made public within six months of the end of the financial year. The funds are used for the execution of the projects, for the work visits of the board members to the schools (one every year) and our cooperation partners in South Africa and for other costs that we incur in relation to the realization of our objectives. We try to get as many of our activities as possible directly sponsored.
The principles used for obtaining financial sources and for the investment of the assets gained
The financial resources to enable Computers for Africa to carry out its mission may come from any of the following sources:
- Gifts and bequests;
- Public and private donations from national and international sources;
- volunteer offerings by enterprises, organizations and citizens (like sponsoring the transport, paying for the education of the teachers, providing skilled work force for installing and repairing computers, etcetera),
- profit from income-generating activities and projects, represented in monetary or in-kind form in conformity with valid laws;
- Exceptional and miscellaneous income or gains.
The Board reserves the right to reject any gifts, bequests, donations, revenues, proceeds or income that may be offered to the Foundation or otherwise accrue to it. Contributions that are earmarked for particular purposes may be accepted, so long as they can be spent for their intended purposes. The Board may determine the administrative costs related to each earmarked contribution, and has the right to deduct from an earmarked contribution any additional administrative costs that are associated with it.
The assets granted to the foundation are used to fulfill its objects on a sustainable and continuing basis. The assets shall be invested in a safe way, where ethical investment criteria shall be pursued. The board members shall not receive compensation for their services as such. Board members may, however, be reimbursed for reasonable out-of-pocket expenses incurred by them in the performance of their duties as board members. Accounting procedures and documentation are organized in accordance with the valid Dutch laws. Computers for Africa guarantees transparency and accountability of its financial operations to its founders and (potential) donors.
The donations and other incomes are used to:
- Monitor our work: visiting (max once a year) our local partners in South Africa and the schools that have computers from Computers for Africa or have applied for a donation;
- Finance the general running costs, like assembly costs, budget for whipping and refurbishing the computers, teaching fees etcetera;
- Finance the administrative and marketing costs related to realizing the the goals of Computers for Africa.
Project Environmentally friendly recycling
By donating computers to Computers for Africa, organizations contribute to reducing the ‘mountain of waste’. Furthermore, cooperation with our foundation complements the CSR policy of companies and contributes to their social and environmental appearance. At some point the computers used in the schools in South Africa are also due for replacement. We also want to have a responsible reuse of IT material in South Africa, so a processing of the waste according to the latest environmental guidelines. That is important for the environment and gives the possibility of extra employment in South Africa. During all our working visits we will continue to insist on a certified recycling process..
Project Social Media
In our current society, social media is widely present and has a major impact on our daily lives. In 2018 we want to see how it’s possible to use this medium for our foundation.
- On the one hand, by using social media as a means to contribute to the learning process among young people in schools in South Africa. For example, by using YouTube videos and flipping the classroom, in making homework and by connecting high school students around the world through the internet, e-mail and chat thereby sharing knowledge and experience. We also want to explore whether a KidsXL project can be introduced in the region (where primary school pupils come into contact with kids of a Dutch primary school and discover each other’s culture and take a look at the ‘fence’).
- On the other hand, by using social media to increase brand awareness and promote the work of our foundation. In this respect we also want to send out a large mailing to companies with ties in South Africa, in order to persuade them to donate their discarded computer equipment to us.
In the coming years, the equipment we provided to the South African schools will have to be replaced. The main implication is that we must continue to encourage companies to donate their equipment to us. We can ship this equipment, or (if the donated equipment is to old) convert it into money through IT Donations Foundation,. With that money we can finance our projects again. In this respect we also want to see if the Leo’s (Lion club for young people) wants to adopt the project Computers for Africa. And finally we want to connect new organizations and private individuals who support our work financially or through an in-kind contribution. The reason for that is, that we do not want to be too dependent on one company in the logistics process. In this context, we look in particular at companies that have a connection with South Africa.
Extending our activities to the Knysna Area (Western Cape province)
The KILT foundation (Knysna Initiative for Learning and Teaching, has asked us to assist by implementing their ICT-project. KILT wants to provide primary schools in the Knysna area (located next to the area we already serve) with computers and e-learning software. The KILT Foundation meet all our criteria, and therefore we are keen to start this partnership. In 2018 and 2019 we will provide 13 schools with the necessary equipment.
Annual Budget Plan
The annual budget plan will be part of our Annual Report.